Practical guide
Government Contract Billing & Receivables Guide
Billing control continues after an invoice is prepared. Contractors also need a reliable record of delivery support, due dates, receipts, allocations and unresolved balances.
Operational problem
What This Workflow Needs to Solve
Invoice data, supporting attendance and collection follow-up often sit with different teams. Without a shared Contract and client context, disputes and overdue balances become harder to investigate.
Educational information only—not legal, tax or compliance advice. Confirm current applicability, rates, ceilings, filings and interpretations using authoritative sources and qualified advisers.
Step by step
A Practical Operating Workflow
- 01
Confirm billable service context
Verify the client, Contract, Site, billing period and agreed billing basis.
- 02
Complete operational checks
Ensure required attendance, payroll or service evidence has passed the organisation’s review.
- 03
Prepare the invoice record
Use controlled numbering and record invoice date, value, due date and supporting references.
- 04
Track submission and follow-up
Record when the invoice was shared and assign ownership for buyer queries.
- 05
Record and allocate receipts
Connect received amounts to the relevant invoice evidence rather than reducing a spreadsheet total.
- 06
Review ageing
Separate current, due and older outstanding balances for focused follow-up.
Practical checklist
Review Before Moving Forward
- Client and Contract identity confirmed
- Billing period and basis reviewed
- Supporting records complete
- Invoice number controlled
- Due date recorded
- Receipt allocations documented
- Outstanding ageing reviewed regularly
Common failure points
Mistakes That Weaken the Process
Treating invoice generation as collection completion
The balance remains open until receipt and allocation evidence is recorded.
Combining unrelated client balances
Contract and invoice context should remain visible during follow-up.
Editing numbering counters manually
Controlled sequences reduce duplicate or unexplained invoice identities.
Where DhirekOne fits
Use Software After the Process Is Clear
DhirekOne connects client and Contract records with invoice versions, receipts, allocations and receivable views. It supports billing operations but does not claim a complete general-ledger replacement.
Frequently asked questions
Questions About This Workflow
What is the difference between a receipt and an allocation?+
A receipt records money received; an allocation identifies which invoice or invoices that amount settles.
Why keep invoice versions?+
Versioned evidence helps reviewers understand what was issued and how later controlled changes were handled.
Is this accounting or legal advice?+
No. Organisations should follow their applicable accounting, tax, contract and buyer requirements with qualified guidance where needed.
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