What HR Letters Should a Manpower Contractor Maintain?
Manpower contractors should maintain proper HR letters for every important employee event. These records help support onboarding, deployment, transfer, discipline, exit and future verification.
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ARTICLE CONTENT
What HR Letters Should a Manpower Contractor Maintain?
HR letters create a clear employee record from joining to exit.
Important HR Letters
A contractor should maintain, where applicable:
- Appointment Letter
- Joining / Acceptance Letter
- Deployment Letter
- Transfer Letter
- Salary Revision Letter
- Warning / Show-Cause Letter
- Leave Approval Letter
- Relieving Letter
- Experience Certificate
- No-Dues / Final Settlement Letter
Why Are These Letters Important?
They help maintain:
- Clear employment terms
- Contract and site history
- Salary revision evidence
- Transfer records
- Disciplinary documentation
- Exit and experience proof
- Audit-ready employee files
Best Practice
Each letter should clearly mention:
- Employee name
- Employee code
- Effective date
- Contract / site
- Designation
- Purpose of letter
- Authorised signatory
Simple HR Record Flow
Joining → Deployment → Transfer / Revision → Leave / Warning → Exit → Relieving / Experience
Conclusion
Do not keep important employee decisions only on WhatsApp or verbally.
DhirekOne helps contractors maintain employee HR letters and history linked with the correct employee, contract and site.