How to Maintain Employee Joining, Transfer and Exit History?
Employee records should preserve every important change from joining to transfer and final exit. This helps contractors maintain accurate deployment, attendance, payroll, compliance and audit history.
In this article
ARTICLE CONTENT
How to Maintain Employee Joining, Transfer and Exit History?
Do not overwrite old employee records when an employee changes site, position or status.
Maintain a complete history.
Simple Employee Lifecycle
Joining → Deployment → Transfer / Revision → Leave / Replacement → Exit
What Should Be Recorded?
For each employee, maintain:
- Employee code
- Joining date
- Contract and site
- Designation
- Skill category
- Transfer dates
- Salary revisions
- Leave history
- Last working date
- Exit reason
- Final payroll status
Why Is History Important?
It helps with:
- Attendance verification
- Payroll accuracy
- PF / ESIC mapping
- Contract billing
- Employee disputes
- Buyer audits
- Experience and relieving records
Important
Do not replace:
Old Site with New Site
Instead maintain:
Old Assignment History + New Assignment Record
The same rule should apply to salary revisions and exit records.
Conclusion
Employee history should show exactly where the employee worked, when changes happened and when employment ended.
DhirekOne helps contractors maintain joining, transfer, payroll and exit history in one connected employee record.